NEPTUNE template WP18 -20 v20180201 1 [607258]

[NEPTUNE ] template WP18 -20 v20180201 1

Proposal template: technical annex

Coordination and support actions

COOPERATION TWINNING FOR ENHANCING THE SCIENTIFIC EXCELLENCE AND
INNOVATION CAPABILITIES ON MARITIME SURVEILLANCE , OCEANOGRAPHY ,
HYDROGRAPHY AND MARINE ENGINEERING AREAS OF KNOWLEDGE – NEPTUNE

List of participants
Participant No . Participant organisation name Country
1 – P1
(Coordinator) “Mircea cel Batran” Naval Academy, Navigation and Naval
Management Interdisciplinary Research Centre (MBNA,
NNMIRC) Romania
2 – P2 Ecole Navale (French Naval Academy), Naval Academy
Research Institute (EN, NARI) France
3 – P3 Norwegian University of Science and Technology, Department
of Ocean Operations and Civil Engineering (NTNU , IHB) Norway

1. Excellence
1.1 Objectives

The overall objectives are the following:
OO1. Increasing the excellence in scientific and technological capacity in maritime observation,
oceanography, hydrography and marine engineering of NNMIRC through collaboration with
advanced institutions from France and Norway , as a result of the twinning exercise .
OO2. Increasing the research visibility of the NNMIRC and its team, by developing the Hub of
excellence on research and innovation in maritime observation, applied oceanography, hydrography
and marine engineering wit h support, cooperation, and networking of the internationally
competitive advanced research institutions.

The specific objectives of the present project proposals are the following :
OS1. Stepping up and stimulating scientific excellence and innovation cap acity in maritime
observation, oceanography, hydrography and marine engineering at the Romanian partner by
expertise exchange and cross -interchange , knowledge transfer, and short term staff exchanges with
research partner institutions from France and Norway;
OS2. Strengthening the capacities of the NNMIRC researchers to successfully participate in the
research activities at the international level by joint research projects , with advanced partner
research institutions from France and N orway;
OS3. Developing the knowledge , exper tise, networking, and managerial capacity of the NNMIRC
research team members through the organization and participation to the workshops that will gather
valuable researchers, interested companies, and economic a gents ;
OS4. Upgrading and extension of NNMIRC experimental research infrastructure;

[NEPTUNE ] template WP18 -20 v20180201 2 OS5. Enhancing the networking channels with national and international organizations by
participating of the research team of NNMIRC in the international conferences , and with the
business environment by signing the cooperation agreement ;
OS6. Increasing the visibility and reputation of the research , researchers and early stage researchers
from NNMIRC by publication the joint research results of scient ific papers in j ournals with impact
factor , patents submission, innovative database, in the field of applied o ceanography;
OS7. Supporting the researchers and early stage researchers from NNMIRC by organiza tion of the
joint short expert visits, summer school, workshops, and virtual trainings .

The support of advanced partners should open new perspectives for possible future developments
that could be applied to identify innovative solutions for new technologies and to develop new
competencies within NNMIRC.
One of the main intended outcomes of the present project is to support the Master degree program
as the core competence on scientific research in the field of maritime observation, oceanography,
hydrography and marine engineering, in ternationally visible with potential for innovation and
implementation in the economic sector due to the twinning action, as well as to consolidate the
research team from NNMIRC in this area. The outcomes of the project will offer a competitive
advantage t o the young research team of the project. Also, the current project will contribute to the
development of the maritime observation, oceanography, hydrography and marine engineering Hub.
The publications issued due to research activities will be submitted i n publications with the higher
impact factor, establishing a solid framework for the future visibility of the NNMIRC team.

1.2 Relation to the work programme

The project proposal is addressed to Horizon 2020 – Work Programme 2018 -2020 Spreading
Excellen ce and Widening – WIDESPREAD -05-2020: Twinning action. The main challenge of the
project is to enhance networking activities between Navigation and Naval Management
Interdisciplinary Research Centre – Mircea cel Batran Naval Academy (NNMIRC ) from Romania ,
Naval Academy Research Institute – French Naval Academy from France and Department of Ocean
Operations and Civil Engineering – Norwegian University of Science and Technology with the aim
to achieve added value and to ensure excellence in research – innovat ion in NNMIRC in several
complementary fields oriented to the management of the maritime environment. Due to the
networking activities , NNMIRC will benefit from the experience, excellence and the direct
collaboration of these two internationally -leading co unterparts at EU level , in order to ensure the
transfer of the management and specialized knowledge to the staff, the teachers, the researchers, the
MSc , and the PhD students involved in scientific research for raising the level of the research and
innovat ion performance and for successful participation in the national and international
programmes.

1.3 Concept and methodology ; quality of the measures

The overall concept underpinning of the project is that the Twinning action will sti mulate the
scientific excellence and will support the development of a new competences, expertise and
participation in joint research projects on the maritime surveillance, oceanography, hydrography
and maritime engineering fields. The innovation capacity will be enhanced by creating of an
interactive maritime environment system for the observation at large of the marine environment on
the Romanian Black Sea coast, with direct application in the marine areas nearby to the Constanta
Port.
This could be happe ning by networking activities between NNMIRC, from a Widening Country,
and two internationally leading counterparts at EU level, the Naval Academy Research Institute ,
French Naval Academy from France and the Norwegian University of Science and Technology.

[NEPTUNE ] template WP18 -20 v20180201 3 The activities of the project will contribute to the development of a Hub of excellence under
NNMIRC on the maritime observation, oceanography, hydrography and marine engineering fields
based on the networking , coordinating, and mentoring researc h activities between NNMIRC and the
internationally -leading research institutions from France and Norway. There is a great demand for
excellence in research in this field. The academy has a strategic position being located on the Black
Sea coast. In this a rea, there are three higher education institutions that develop study programs in
related fields and four large research institutes. The Research and Innovation Strategy at the Black
Sea has recently been established (May, 2019) , which opens up many resear ch opportunities on
national programs and on the new Horizon Europe Framework program. Unfortunately, for example
in this area there are only 3 specialists on hydrography with regard to current and future needs. This
Twinning exercise will also attract you ng researchers, who will learn from excellent researchers
from advanced countries, with excellent research results, and through dissemination activities may
attract other researchers, who will become tomorrow's specialists, so that, in the future, the mast er's
program can be continued with a doctoral program.

The project is based on the requirements and needs of the Romanian academic environment:
“Mircea cel Batran” Naval Academy, "Ovidius" University of Constanta, Romania, Maritime
University of Constanta , economic environment: , S.C. Fluid Serv S.A. , S.C. Impact Consulting
S.R.L., S.C. Petrodata Invest S.R.L, S.C. Gera S.R.L, S.C. Ecologistic S.R.L, S.C. Allplan Proiect
S.R.L, S.C. Monteca Management S.R.L., S.C. Blue Terra Consulting S.R.L, S.C. Prosim Actual
S.R.L., research centers: "Grigore Antipa" National Institute of Marine Development Research,
National Research Institute for Geology and Marine Geoecology – Geoecomar, Romania, Naval
Forces Scientific Research Center policy makers, regulators, mun icipalities, as Maritime
Hydrographic Directorate, “Romanian Waters” National Administration, Constanta Coast Guard,
National Agency for Fisheries and Aquaculture, regarding the development of a new field of
research , maritime observation, oceanography, h ydrography and marine engineering field,
in“Mircea cel Batran” Naval Academy .

Maritime and inland shipping has an essential role in the field of the Romanian transport, included
in the flow of regional and international transport with maritime ports (Cons tanta, Mangalia, and
Midia) and river ports (Sulina, Tulcea, Brăila and Galați).
Romania's maritime and river communications ensure the flow of the resources and the export, and
their security and safety are based on a detailed knowledge of their physical -oceanographic and
hydrographic characteristics. Also, the development of the econ omic environment in the Romanian
maritime and naval fields, imposed the need for qualified personnel and experience in the area.
Starting from the requirements of the economic agents, the Naval Academy will develop a new field
of scientific research in the management, observation and analysis of maritime data . The research
directions of interest were defined as follows:
– database integration of underwater sounds produced by vessels;
– maritime surveillance and situation awareness;
– oceanography and maritime information systems;
– developing of ocean colours algorithms in the Nord – Western sector of the Black Sea shelf;
– modern sea floor bathymetry systems (ROV, LIDAR, etc);
– hydro acoustics – acoustic monitoring of marine living resources;
– hydrodynamics – hydrodynamic modelling of the Romanian maritime area;
– marine ecology – the impact of the anthropic activities in the Romanian port basins;
– database for the marine environment – database develop ment (GIS), web – GIS visualization
of oceanographic products.
– naval and marine advanced robotics.
Thus, in the academic year 2020 -2021, the Faculty of Navigation and Naval Management (FNNM)
of the Mircea cel Batran Naval Academy (MBNA) will start a rese arch master's degree in maritime

[NEPTUNE ] template WP18 -20 v20180201 4 observation, oceanography, hydrography and marine engineering, in which these areas of interest
will be addressed, as the basis for the future development of this field of scientific research.
This research Master Degree pr ogram in maritime observation, oceanography, hydrography and
marine engineering ensures the continuity of the academic training of the graduates of bachelor
degree studies in this field, thus answering the needs of the development of the scientific researc h of
excellence and of the demand on the specific labour market.
The first courses of the master degree program on maritime observation, oceanography,
hydrography and marine engineering developed by the MBNA will start in October 2020, in
Romanian languag e. Based on a positive results obtained in the NEPTUNE project and on the
exchange of good practices with advanced partners, a joint master's program in English will be
outlined. This will be especially part of the development of the ISblue framework of th e French
partner whose objective is to develop join master program in the maritime engineering domain.

The research activities will be developed in the frame of the Navigation and Naval Management
Interdisciplinary Research Centre (NNMIRC) of the FNNM – MBNA. NNMIRC of the FNNM –
MBNA has a group of teachers and researchers who are engaged in research projects in the marine
and naval fields, with good prospects of openness to applied oceanography.
The MBNA has reliable assets and equipment, and the one fo r ensuring scientific research in these
new directions is updating through the modernization of specific laboratories, the acquisition of
state-of-the-art equipment.

National or international research and innovation activities

The RoNoMar – Romanian Nor wegian maritime project, Contract no. 2008/111922 was focused on
four major components: the business incubator, the exchange of students and professors between
the universities of Romania and Norway (beneficiaries being 21 students and 11 professors), join t
research studies and the technical endowment of the Romanian universities. The value of the project
was 4.7 million euros, of which the Norwegian contribution was 4 million and 700,000 was the
contribution of the universities in Romania.

The project con tributed to increasing the competitiveness and potential for wider co -operation of
the maritime sector in Romania through the development and implementation of maritime incubator
activities and of joint education and research programmes. Some of the result s obtained in the
RONOMAR project will feed into the project for maritime surveillance and situation awareness,
and for hydro acoustics – acoustic monitoring of marine living resources and hydrodynamics –
hydrodynamic modelling of the Romanian maritime are a. The budget of MBNA was in amount of
1700000 Euro from which 900000 Euro were invested in laboratories of research , as follow :
 Hydro acoustics Laboratory – in equipment used in the measurement of ship acoustic
fingerprints, of the background noise with impact on the marine environment, especially, on
acoustic sensitivity of the species, as well as in processing of the marine mammals acoustic
signals, etc.
 Property of strength of materials Laboratory – study of vibrations and material properties
 Electronic devices Laboratory – with applications in robotics
The facilities of these laboratories will also be used to carry out the present project.

Over the past 20 years the Naval Academy Research Institute (NARI) from Ecole Navale has
developed significant expertise and advances in the maritime and naval domains. His current
strengths cover maritime observation systems (underwater acoustics, maritime information
systems), mechanical and hydrodynamics systems, marine energy and elect rical engineering, naval
cyber systems. The Naval Academy Research Institute is deeply integrated in the Brest maritime
cluster that regroups several universities and engineering schools and major actors of the naval
industry (e.g., Thales, Naval Group). T he institute has been recently integrated in one of the

[NEPTUNE ] template WP18 -20 v20180201 5 partners of the major ISBlue project (Interdisciplinary Graduate School for the Blue Planet,
https://www.isblue.fr/ ). NARI has been actively participating in international collaborations
(H2020, ESF Cost programs, ONR with the US etc.). Around 25 academics and around 30 PhD
students constitute the main brain stre ngths of Ecole navale . Participation to this twinning project
will provide an important development to the institute’s international portfolio , networking and
collaborations. The subjects covered by the project fits very well the institute expertise as wel l as it
will provide a valuable development for his academics, junior and senior researchers in confronting
their expertise to the specific Romanian context and close relationship with the Norway partner.

NTNU, with Department of Ocean Space Operations an d Building Technology (IHB) has world
leading competence in methods for marine operations in extreme seas as well as control of vessels,
and autonomous vehicles with manipulation capabilities. Leading know -how on systems and
operational modelling/ simulati on is of vital strategic importance for this industrial cluster in order
to further strengthen their global competitiveness. At NTNU Aalesund, efforts have been put
between the disciplines to create a world -leading centre for autonomous marine operations a nd
control systems. NTNU IHB contributes with fundamental and interdisciplinary knowledge in
marine hydrodynamics, ocean constructions and control theory. NTNU Aalesund has built a
research laboratory to test technology, methodology and procedure for intelligent control of various
functions on ships. This includes navigation bridge, operation bridge (aft bridge), engine room,
crane, ROVs, winch, and operatio n manager (on -shore and offshore). All interfaces are real
interfaces commonly used in the industry. All work stations are flexible. Therefore, NTNU
Aalesund is confident to contribute to the project and will actively cooperate with NNMIRC and
NARI to achi eve project goals.

Overall methodology

The project is organized in work packages and tasks, in order to meet the overall objectives and
specific objectives for achieving appropriate outputs (see Figure no. 1) .
The planning and scheduling of the activiti es are based on methods of labour standardization, the
potential of the personnel involved and the availability of resources. The acquisition of materials
takes place as the obtained results confirm the possibility of achieving the objectives assumed
withi n the Plan of realization of the project.
The results obtained correlated with the budgetary allocations and the support actions initiated by
the management of the project and the categories of expenses necessary for their execution are in
accordance with the Plan for the implementation of the project.

A significant part of NARI senior and junior academics will be closely involved in the development
of the project. Prof. Christophe Claramunt, Acting Head of Research at the Ecole Navale and
former head of the Naval Academy Research Institute, will lead the NARI team involved in the
project. Prof. Christophe Claramunt is widely recognised at the international level for his expertise
in maritime information system. Prof. Abdel Boudraa, currently in charge of the Motim research
group (Modélisation and Traitement de l’Information Maritime) will be closely involved, he has a
strong expertise in underwater acoustics and signal processing. Most of the senior and junior
researches involved in the project will come f rom the MOTIM research group, we plan to have
around 5 assistant and 5 associate professors involved with respective expertise in maritime big
data, maritime information systems, underwater acoustics and signal processing, maritime
observation, Web GIS and visualisation systems. Overall the NARI institute not only has strong
international collaborations but also promote gender equality and openness. Amongst the
development of the project several PhD students will be also closely involved with the project an d
associated to the different project tasks, particularly join training sessions.
The Mechatronic Laboratory in NTNU IHB will be fully involved in the project. Professor Hans
Petter Hildre, as the dean of IHB, is an expert in product and system design. He is also the Centre

[NEPTUNE ] template WP18 -20 v20180201 6 Director for Centre for Research Driven Innovation (SFI -MOVE) within marine operations.
Professor Houxiang Zhang, as the Lab leader, is an expert in mechatronics. He has published over
150 journal and conference papers and book chapters as author or co -author. Associate Professor
Guoyuan Li, as the project coordinator of NTNU IHB, has been worked on ship intelligence for
years. His research interests include artificial intelligence and optimization algorithms, such as ship
motion analysis , intelligent manoeuvring control, trajectory planning and prediction. In these areas,
he has authored and co -authored more than 50 papers.
Cooperation Twinning for Enhancing the Scientific Excellence
and Innovation Capabilities on Maritime Surveillance,
Oceanography, Hydrography & Engineering Areas of Knowledge

OO1. Increasing the excellence in scientific and technological
capacity in maritime observation, oceanography, hydrography
and marine engineering of NNMIRC through collaboration
with advanced institutions from France and Norway, as a
result of the twinning exerciseOverall Objectives
Specific Objectives
1. Project Management 2. Scientific and
Technological Capacity
Improvement 4. Training, Mentoring
and
Networking 5. Dissemination and OutreachWork Packages
ResutsActivities Activities Activities Activities Activities
Results Results Results ResultsOO2. Increasing the research visibility of the NNMIRC and its
team, by developing the Centre of excellence on research and
innovation in applied oceanography, hydrography and marine
engineering with support, cooperation, and networking of the
internationally competitive advanced research institutions
OS1. Stepping up and
stimulating scientific excellence
and innovation capacity in
maritime observation,
oceanography, hydrography
and maritime engineering at
Romanian partner by the
expertise exchanging,
knowledge transfer, and short
term staff exchanges with
research partner institutions
from France and Norway;OS2. Strengthening the
capacities of the NNMIRC
researchers to successfully
participate in the research
activities at the international
level by joint research
projects, with advanced
partner research institutions
from France and Norway;OS3. Developing the
knowledge, expertise,
networking, and managerial
capacity of the NNMIRC
research team members
through the organization and
participation to the workshops
that will gather valuable
researchers, interested
companies, and economic
agents;OS4. Upgrading and extension
of NNMIRC experimental
research infrastructure;OS5. Enhancing the networking
channels with national and
international organizations by
participating of the research
team of NNMIRC in the
international conferences, and
with the business environment
by signing the cooperation
agreement;OS6. Increasing the visibility
and reputation of the research,
researchers and early stage
researchers from NNMIRC by
publication the joint research
results of scientific papers in
journals with impact factor,
patents submission, innovative
database, in the field of
applied oceanography;OS7. Supporting the
researchers and early stage
researchers from NNMIRC by
organization of the joint short
expert visits, summer school,
workshops, and virtual
trainings.
T1.1 Communications
T1.2 Financial and administrative
support
T1.3 Planning and Strategies
– Planning aand Strategies
– Organizing visit of P2, P3 to P1
T1.4 Equipment aquisition
T1.5 Monitoring, Feedback
– Check Point 1
– Check Point 2
– Check Point 3
T1.6 Evaluation and Optimization
D1.1 Management Project Planning
D1.2 Data management plan
(IPR, etc)
D1.3 Report of meeting's results
D1.4 Establishing of an excellence
hubT2.1 Expert visits of advanced
institutions P2 and P3 in MBNA
– Expert visit of P2 to P1
– Expert visit of P3 to P1
– Organizing visits of P2 and P3
T2.2.Visits of Romanian research team to
P2 and P3
– Visit of P1 to P3
– Visit of P1 to P2
– Organizing visit of P1 to P3
– Organizing visit of P1 to P2
T2.3 Prospective research for
development of a maritime information
system
– Database creation
– Marine environment data gathering
– Data gathering 1
– Data gathering 2
– Data gathering 3
– Submission of an article
D 2.1 Report concerning
exchanged experience
D 2.2 Report regarding know –
how transfer
D 2.3 Defining of the structure of
the database for MIS
D 2.4 Report on the Maritime
Information System (MIS)
D2.5 Submit a scientific paper
D2.6 Reports on the oceanographic
surveysD 3.1 Three reports for each
workshop
D 3.2 Sketching of 3 future joint
research proposals
D.3.3 Submit 2 joint articles at two
conferences
D3.4 Participation to the 2
conferences.T 4.1 Virtual training provided by experts
from P2 and P3
– Marine and maritime advanced
robotics (training provided by P2 and/
or P3)
– Marine hydrodynamic modelling
(training provided by P2 and/or P3)
– Organizing of the events at P1
– Organizing of the events at P1
T 4.2 Mentoring of the early stage
researchers from MBNA in joint research
teams at P2 and P3 for the defining of new
common research projects
– Participation P1 to P2
– Participation P1 to P3
– Organizing visit of P1 to P2
– Organizing visit of P1 to P3
T4.3Participation of PhD and junior
researchers of P1, P2, and P3 to joint
training sessions of P1
– JTS1 – Joint Trainning Session 1
– JTS2 – Joint Trainning Session 2
– JTS3 – Joint Trainning Session 3
– Organizing JTS1 – Joint Trainning
Session 1
– Organizing JTS2 – Joint Trainning
Session 2
– Organizing JTS3 – Joint Trainning
Session 3
T 4.4 Organization of a Summer school in
MBNA
– Summer School at P1
– Organizing the Summer School by P1T 5.1 Dissemination Plan
T5.2 Development of Project Web Page
T 5.2 Joint scientific papers
T5.3 Patent Submission
– Completing of the Patent dossier
– Patent Submission
T5.4 Joint Scientific Progress Reports of
the Project
– Joint Scientific Progress Report of
the Project
– Joint Scientific Final Report of the
Project
T5.5 Press Conferences
– Press Conference 1
– Press Conference 2
– Press Conference 3
D5.1 Plan for the dissemination
D5.2 Project web page
D5.3 Patent submission
D5.4 Two Joint scientific reports:
Progress and Final Report.
D5.5 Press conferencesD 4.1 Report of the online courses,
presentations and conclusions
D 4.2 Guide of the young researchers
D4.3 Report on the virtual training
D4.4 Report regarding the 3 Joint
Training Sessions
D 4.5 Report of conclusions of the
summer school 3. Raising the Research
Profile and the Staff
Profile
MILESTONES
T 3.1 Organization of 3 joint scientific
and managerial workshops
– Workshop 1: Awareness on the
climate change
– Workshop 2: Modern sea floor
bathymetry systems
– Workshop 3: Developing of ocean
colours algorithms. Marine robotics
– Organizing Workshop 1
– Organizing Workshop 2
– Organizing Workshop 3
T 3.2 Developing of ideas of new Joint
Research Projects
– Sketching of a new Joint Research
Project 1 (online)
– Sketching of a new Joint Research
Project 2 (online)
– Sketching of a new Joint Research
Project 3 (online)
T 3.3Participation to 2 International
Conferences
– Participation to Conference 1
– Participation to Conference 2

Figure no . 1 Overall methodology of NEPTUNE Project

[NEPTUNE ] template WP18 -20 v20180201 7 2. Impact
2.1 Expected impacts

The Neptune Project expected impact are explained in the following table:
Project Concrete Expected Impact Item
Corresponding
deliverable and
Work Package Partner(s)
that will
benefit Concrete ways in which the
benefit will materialise
EI1 Increased research excellence of the
NNMIRC – the activities of the project will
contribute to the development of a Hub of
excellence on the maritime observation,
oceanography, hydrography and marine
engineering fields WP1/D1.1, D1.2,
D 1.4 P1 1 Hub of excellence
EI2 Enhancing the reputation, attrac tiveness
and networking channels of the NNMIRC
WP 2/D 2.4, D
2.5
WP 3/D 3.2, D
3.3
WP 5/D 5.3 P1, P2, P3 3 joint research articles
2 presentations in the
international conferences
1 joint patent submission
1 joint innovative database
EI3 Improved capability of project partners to
compete successfully for national, EU and
internationally competitive research funding WP 3/D 3.1,
D 3.2 P1, P2, P3 3 joint scientific managerial
workshops
3 sketching ideas for new joint
research proposals
EI4 Expected potential impact of the twinning
exercise within NNMIRC
WP 1/D 1.3
WP 2/D 2.1, D
2.4, D 2.6
WP 3/D 3.4
WP 4/D 4.1, D
4.3, D 4.4, D 4.5
WP 5/D 5.3, D
5.4 P1, P2, P3 2 conferences attended,
4 short term staff exchanges,
2 virtual trainings, 1 mentoring
session,
3 online joint training sessions
3 workshops
1 joint summer school
1 patent submission,
1 data base creation
3 data gathering surveys
2 scientific reports
EI5 Knowledge, management, and research
expertise transfer from leading i nstitutions WP 1/D 1.1, D
1.2
WP 4/D 4.3, D
4.5
WP 3/D 3.1, D
3.2 P1, P2, P3 one new research field on
maritime observation,
oceanography, hydrography and
marine engineering developed
one IPR – agreements between
project partners,
2 virtual training sessions,
3 workshops,
1 summer school,
3 participation to new joint
research project proposals
72 total research mobility for
qualified junior and senior
scientists
EI6 Extending the networking activities
between the institutions f rom North, West and
South -East of Europe, access to the new
research potential of the Black Sea and
implication in the future research programs
related to the Black Sea Strategic Research
and Innovation Agenda 2019, harmonization
of research results from d ifferent maritime
areas from Europe WP 3/ D 3.2 P1, P2, P3 – one new joint research project
to be submit for funding
– two new joint research project
to be submit for funding
– one joint Master Degree
Programme
– potential joint PhD programme

[NEPTUNE ] template WP18 -20 v20180201 8 Expected impacts set out in the work programme, under the relevant topic

Project Concrete
Expected Impact Expected impacts set out in the work programme, under the relevant topic
EI1 Establishing the Hub of excellence, joint efforts to s ubmit scientific article, to
successfully participate to the national and international competitions for finding
funds for research
EI2 International visibility through collaboration with advanced institutions from France
and Norway by publishing the val uable joint research results in journals with
impact factor, presentation to the international conferences, joint patents submission,
joint innovative database
EI3 Organization of 3 joint scientific managerial workshops and developing of ideas for
new joint research proposals
EI4 Attendance at 2 conferences, participation of project partners and target groups in 4
short term staff exchanges, 3 expert visits, 2 virtual trainings, 1 mentoring session, 3
online brainstorming meetings, as well as, partic ipation of potential end users in 3
workshops and the one joint summer school, one patent submission, data base
creation and data gathering.
EI5 By the current project proposal one new research field on maritime observation,
oceanography, hydrography and marine engineering will be developed.
IPR – agreements between project partners, access of NNMIRC team to research
facilities, expertise from NARI and NTNU by technical visit, 2 virtual training
sessions, 3 workshops, 1 summer school, 3 participation to new joint research
project proposals, exchange and knowledge transfer of research procedures, and staff
exchanges: 72 total research mobility for qualified junior and senior scientists
EI6 Short term impacts (1 -2 years after the end of the project): one new joint research
project to be submit for funding
– Mid and long term impacts (3 -5 years after the end of the project): two new joint
research project to be submit for funding
– joint Master Degree Programme based on the Applied Oceanography Master
organ ised by MBNA
– potential joint PhD programme between MBNA and the two project partners

In several if not all the project research areas of the project NARI has a significant portfolio in
publications at the international level. One important aspect o f the project is to first develop join
research activities in the above mentioned subjects, but also to promote join publication at the
international levels in per reviewer international conferences and journals. Such activities will also
involve PhD resea rchers of the three partners. A close participation of NARI research staff in the
planned master degree at MBNA is an important objective, contribution to the syllabus will be a
key contribution as well as participation to several modules. This master prog ram is expected to
become a selection path towards excellent PhD candidates for PhD join supervisions.
Also, t he proposal is very close and relevant to the future strategy of NTNU IHB, as it has to
combine expertise from complementary disciplines: sensor technology, artificial intelligence,
computer science, and maritime information system according to the interdisciplinary nature of the
project. All activities and research results not only improve the maritime surveillance,
oceanography, hydrography and m aritime engineering fields, but are also expected to lead to
fundamentally setup of close international cooperation in the related fields.

The main channels for dissemination will be scientific publications, workshops and seminars,
conferences, and a proj ect web site. Coordinated with IHB, NNMIRC and NARI, dissemination
towards the maritime research community will be through publications in relevant journals. As a
result of high quality research results, three papers in peer -reviewed scientific journals ar e expected,
and a number of papers presented at scientific conferences.

[NEPTUNE ] template WP18 -20 v20180201 9 Barriers/obstacles, and any framework conditions that may determine whether and to what
extent the expected impacts will be achieved

Project Concrete
Expected Impact Barriers/obsta cles, and any framework conditions that may determine
whether and to what extent the expected impacts will be achieved.
EI1 public acceptance
lack of experts
project financing delays
decreasing of interest of the other participants and stakeholders
EI2 non – favourable political and social environment
low implication of the business environment in scientific research
project financing delays
decreasing of interest of the other participants and stakeholders
EI3 decreasing of interest of the other parti cipants and stakeholders
still few EUs funding research programmes
EI4 non-favourable changes of the legislative frame
delays and cancelations of the planned activities due to the financial issues
EI5 non-favourable changes of the legislative frame
delays and cancelations of the planned activities due to the financial issues
EI6 non-favourable changes of the international legislative frame
delays and cancelations of the planned activities due to the financial issues

2.2 Measures to maximise impact

Plan for the dissemination and exploitation of the NEPTUNE project's results (PDE)

The present document presents a draft of the PDE . The Draft PDE is developed to promote the
project and its results. The document illustrates the dissemination goals, the ov erall dissemination
strategy and the dissemination activities performed so far. It also identifies the dissemination
actions planned for the near future.
The project proposal includes a special work package, WP 5, dedicated to the dissemination and
outrea ch in order to guaranty the efficient management of the project, including the internal and
external communication, coordination, monitoring, exploitation and evaluation of dissemination.
Thus, WP 5 has one of the outcome a plan for the dissemination and e xploitation of the project's
results.
The PDE will be continuously reviewed and updated periodically throughout the project lifetime to
ensure that the project and the outcomes of the project are promoted, awareness is raised and to
assure that the future exploitation of the project results are realized.

Dissemination goals of the NEPTUNE Project
The main challenge of the project is to enhance networking activities between NNMIRC, Naval
Academy Research Institute from France and Norwegian University of S cience and Technology
having the main result the transfer of the management and specialized knowledge to the staff, the
teachers, the researchers, the MSc , and the PhD students involved in scientific research for raising
the level of the research and inno vation performance in maritime observation, oceanography,
hydrography and maritime engineering field and for successful participation in the national and
international programmes.
Specific objectives of the PDE are the following:
 To raise awareness of NEPTUNE project amongst all interested parties.
 To promote the project activities and results to the academic and scientific community, to
stakeholders, decision makers, and society.
 To share the outcomes of the training sessions.

[NEPTUNE ] template WP18 -20 v20180201 10 Dissemination
appro ach
Approach details Types of
disseminated
data Audienc
e Monitoring
and key
indicators
Print
Dissemination All NEPTUNE printed material and Power
Point presentations will have a template
agreed by all partners.
Additional, publicity, including the
conference, workshop, training session or
any type of information or promotional
material has to specify that the project has
funding from Horizon 2020 – Work
Programme 2018 -2020, Spreading
Excellence and Widening Parti cipation and
display the European emblem.
All publications shall include the a statement
to inform that the research leading to these
results has received funding from the
European Union’s Horizon 2020 Work
Programme 2018 -2020.
A logo of the NEPTUNE project will be
created by the project partners. Additionally,
all project partners should include the project
logo on their website and, this will included
on materials related to the project and where
in possible, with the aim to di sseminate
project results (e.g. project flyers/newsletters/
posters etc.). Include
brochures,
posters, flyers,
press releases
etc. or any
other print –
based material
designed to
promote the
NEPTUNE
project.
PP, MT,
QS,
DTG,
ATG,
EUC,
EUO,
EndU Number of
brochures,
posters and
other
publicity
project
materials
disseminating
during the
implementati
on of the
projec t
Online
Dissemination Most online activity will be focused on the
NEPTUNE project website and LinkedIn
pages.
The web platform is one of the mai n
important for communication aspect where
the project updates focussed on the target
group and to stakeholders will be published.
Project partners will also include the link to
this.
NEPTUNE website will be user -friendly and
will be the project’s primary interface to all
stakeholders and target groups. It is the focal
point of passive dissemination and active
online communication. Designed primarily to
publicise activities and results of the project,
it will also include NEPTUNE official
deliverables, and all relevant sources of
information generated by the project. The
website will include basic information about
the project, as well as, the involved partners
and stakeholders. The completed website will
become the main channel for disseminating
informatio n worldwide and, at the same time,
supporting the internal communication within
the NEPTUNE partnership.
The main sections of the web page will be
the following: All material
posted online
related to the
NEPTUNE
project +
LinkedIn
account PP, MT,
QS,
DTG,
ATG,
EUC,
EUO,
EndU Recording of
the website
access , the
number of
visitors
monitoring
using Google
Analytics.
Other data
collected on
the project
website will
be: duration
of visits, most
visited pages,
traffic
sources, time
spent on the
website,
referral
traffic, and
geographical
distribution
of the visi ts.
For the social
network the
indicators are

[NEPTUNE ] template WP18 -20 v20180201 11 – Home – general information about the
project;
– Objectives – describing the main objectives
– Results – detailing the results of the
project;
– Activities – detailing the work of the
project;
– Project partners – containing the links to
the website of the members
– Events – containing the informatio n on the
events organized within the project and
possibility of target groups to submit at them
– Press releases – containing announcement
related to the project and its outreached and
the links to all online media channels related
to the project
– Forum – facilitate bidirectional
communication between the project partners,
researchers, target groups, stake holders and
potential end users
– Management section – internal section
dedicated to the management, where all
partners will find the general templates and
documents regarding the project, a section
dedicated to the events of the project
(summer school, workshops, training
conferences), as well as a section dedicated
to the forums.
Through the social media communication the
project will have a LinkedIn ac count that will
be a useful communication tool with policy
experts, networks and to develop links with
other relevant contacts with interested
organization or the wider local or regional
networks that can exchange information on
the maritime observation, o ceanography,
hydrography and maritime engineering field
and discuss about the NEPTUNE project and
its results. the number of
contacts, the
people
involved in
the project
discussions,
number of
people asking
for feedback
or more
information.
Scientific
Dissemination The project partners will submit all scientific
papers open access publishing – 'green' open
access and desired 'gold' open access, and
where possible, partners will seek to publish
the findings of NEPTUNE results in leading
international journals. Partner s are requested
to give prior notice of any planned paper
submission or publication according to the
rules set out in the Consortium Agreement.
The publications will be in the English
language and it will demonstrate excellence
at the highest academic leve l. However,
project partners could also publish in their
national languages in order to reach
audiences without English language skills.
Dissemination through academic publications
are foreseen in WP 2. All project partners
will collaborate to submit joint scientific Scientific
articles with
'green/gold'
open access QS,
DTG,
ATG,
EUC,
EUO,
EndU Number of
scientific
publications
published on
national and
international
journals

[NEPTUNE ] template WP18 -20 v20180201 12 papers in peer reviewed relevant open
publications. Preliminary list of publication
are the following:
-International Journal of Naval Architecture
and Ocean Engineering
https://www.journals.elsevier.com/internatio
nal-journal -of-naval -architecture -and-ocean –
engineering/
-Journal of Operational Oceanography
https://www.tandfonline.com/toc/tjoo20/curr
ent
-International Journal of Ocean and Climate
Systems https://doaj.org/toc/1759 -314X
-Ocean Science https://doaj.org/toc/1812 –
0792
NEPTUNE Project will follow the European
guidelines on the l arge-scale accessibility of
project findings. A Green Open Access
standard will be adopted. The articles results
from the research activities of the project will
be archived in an Online Open Access
Repository. All these kind of papers will be
available on the project website in the first
step. The project partners will identify an
appropriate Open Access repository. The
project partners will aim to reach the "gold"
Open Access standard by publishing articles
on relevant Open Access Journals which
provide i mmediate open access to all of their
articles, usually on the publishers' website.
The project partners will be concerned that
their articles, as the results of research funded
by the EU are made widely available for free
to the largest possible audience.
Networking
and mentoring The outcomes of the Neptune project will be
disseminate during its scientific events and
its will be mentioned informally by way of
networking discussions or casual
conversation.
2 conference,
4 short term
staff
exchange, 3
expert visits, 2
virtual
traini ngs, 1
mentoring
session, 3
online
brainstorming
meetings, 3
workshops
and the joint
summer
school. PP, MT,
QS,
DTG,
ATG,
EUC,
EUO,
EndU Number of
participants at
the events
organized in
the Neptune
Project, the
feedback and
comments
received
during and
after the
event, the
number of
contacts at
the events,
the number of
agreements
with business
community,
the number of
attended
events by the
partners for

[NEPTUNE ] template WP18 -20 v20180201 13  To ensure appropriate intellectual property rights (IPR) for optimal exploitation of project
results based on the Recommendation 2008/416/EC on the management of intellectual
property in knowledge transfer activities and Code of Practice for universities and other
public research organisations.
 To assure the efficient information exchanges with targeted and stakeholder groups.
 To promote the relevance of NEPTUNE tools and learning materials to end users, including
their simplicity of use.
 To promote the results of the joint research activitie s.
 To develop the web platform of the project that could facilitate the cooperation
between/amongst stakeholders and target groups.

the promotion
or
presentation
of the project.

Communicatio
n activities Internal lists contain an e lectronic mailing list
aiming to providing a mechanism for internal
project communications that includes
members of the project team from each
individual partner and the target group, EU
officer, responsible for the project.
Internal lists contain an elect ronic mailing list
with EU responsible for the project,
stakeholder groups and potential end users
and will be used to raise awareness of the
project activities and encourage them to use
its results. The dissemination will take place
on all paths, and the project will be promoted
through the website, any media
communication, conferences, and workshops
and through any event aimed at stimulating
discussions and exchanging information with
interested persons and potential end users.
Media – The first press con ference will be
held to announce the launching of
NEPTUNE Project. Structured information
on NEPTUNE activities will be widely
circulated via press releases especially during
important phases of the project. The
forthcoming events organised by the project
will be announced also through media
channels. Media releases will contain
NEPTUNE logo and EU logo and statement.
Press releases will be translated in the
national languages of all the partners and will
be distributed to press agencies of their
countries to ensure proper circulation of the
information.
The partners will keep the evidence of
articles/debates in the media about the project
and its topics, and number people subscribed
to the mailing list. Internal lists +
External lists
+ 3 press
releases (M 1,
M14, M24)
and other
media
announcement
s will be used
in this project. PP, MT,
QS,
DTG,
ATG,
EndU Number of
online articles
published in
media.
Number
people
subscribed to
the mailing
list.

[NEPTUNE ] template WP18 -20 v20180201 14 Dissemination audience of the NEPTUNE Project

The dissemination activity will ensure that any data, information, and knowledge generated in the
project will be accessible, transferred, and shared to the project partners (PP), managerial team of
the project (MT), qualified scientists from advanced inst itutions (QS) , target group s, project
stakeholders , EU Commission (EUC), EU project Officer (EUO) and end users (EndU) . The direct
target group (DTG) represents 25 persons that are professors and researchers from NNMIRC,
focussed on the young researchers a nd early stage researchers. The additional target group (ATG)
consists on young researchers and stakeholders from all interested person from academia, industry,
policy, science and society in the maritime observation, oceanography, hydrograp hy and marine
engineering field, as follows:
 “Romanian Waters” National Administration
 Constanta Coast Guard, ROMANIA
 "Grigore Antipa" National Institute of Marine Development Research, ROMANIA
 Maritime Hydrographic Directorate, ROMANIA
 National Agency for Fis heries and Aquaculture, ROMANIA
 Naval Forces Scientific Research Center, ROMANIA
 National Research Institute for Geology and Marine Geoecology – GEOECOMAR,
ROMANIA
 "Ovidius" University of Constanta, ROMANIA
 Maritime University of Constanta
 S.C. Fluid Serv S.A. ,
 S.C. Impact Consulting S.R.L.,
 S.C. Petrodata Invest S.R.L,
 S.C. Gera S.R.L,
 S.C. Ecologistic S.R.L,
 S.C. Allplan Proiect S.R.L,
 S.C. Monteca Management S.R.L.,
 S.C. Blue Terra Consulting S.R.L,
 S.C. Prosim Actual S.R.L.

Dissemination approach of the NEPTUNE Project
Communication and dissemination materials should be targeted to a specific audience type. All
communication and dissemination materials need to be agreed with task/work package work t eam
during drafting stage. This will include agreeing target audience, format and content. At final draft
stage, materials will be sent to all project partners to ensure all is correct before distribution.

Exploitation
The successful exploitation of the project consists in the establishment of the Hub of
excellence in the frame of NNMIRC that will strength the partnerships and cooperation with
international institutions in the field, and the involvement of local, regiona l and national
businesses and education.

Draft of the Data Management Plan (DMP)

1. Data Summary
A Data Management Plan (DMP) is considered by the Project partners. Several principles
and criteria linked to data security, personal information, anonymiz ation that we are aware
from to be respected.
The European Commission (EC) has defined a number of guidelines / requirements for
maximizing the reuse potential of scientific data, via making them easily discoverable,

[NEPTUNE ] template WP18 -20 v20180201 15 intelligible, usable beyond the origina l purpose for which they were collected and
interoperable to specific quality standards.
The DMP will have an initial form as it is proposed for Project’s call but it can be evolved
during the lifespan of t he Project. Management of datasets that include personal information
will be compliant with the General Data Protection Regulation (GDPR, Regulation (EU)
2016/679). Personal data is a subject to lawful processing, as per article 6 of Regulation
2016/679.6. The processing of personal data for scientific purposes is specifically addressed
in Article 89 (1) of the General Data Protection Regulation. The GDPR is a regulation by
which the European Parliament, the European Council and the European Commission inte nd
to strengthen and unify data protection for individuals within the European Union (EU). The
data collection will comply with all national and EU ethics and legal requirements.
Based on the guidelines of the European Commission for the definition of a Da ta
Management Plan, it lists the datasets that will be collected, processed or generated by the
project, identifying whether and how they will be exploited or made accessible for re -use,
and how they will be curated and preserved. The Data Management Plan is a working
document that evolves during the lifespan of the project.
Several types of data are considered with respect to the general criteria of information
security:
– Data from self -administered paper of the NEPTUNE Project
– Data information of the p articipants of each involved Partner (P1, P2 and P3)
– Experimental data (Oceanographic Survey, Bathymetric survey)
– Modelling data of the software platforms (Haypack software, etc)
– Worksheets of specific calculations addressed to the technical aspects of the
NEPTUNE Project (Excel files, signal processing files, etc).
Specific data and metadata will be requested, stored and transferred in a comma -separated
values (CSV) format especially when rare implied results of complex software platforms
(Haypack, A nsys, Catia, etc) are involved.
For the registered data will be associated metadata when it is possible in order to be able to
process heterogeneously different categories of data necessary for a complex system. The
DMP will have an initial form as it is p roposed for Project’s call but it can be evolved during
the lifespan of the Project.
2. FAIR data
2. 1. Making data findable, including provisions for metadata
FAIR principle of data is considered: the research data is Findable, Accessible, Interoperable
and Re -usable. These principles precede implementation choices and usually do not
necessarily suggest any specific technology, standard or implementation -solution.
In the NEPTUNE Project the FAIR principle give the framework for implementation of a
quality standard concerning information circulation under different paths (documents, online
messages, multimedia, etc). It facilitates a standardization of the practices of information
exchange between institutions with different procedures that should be aligne d on common
tasks.
The respect of the FAIR conditions give the sufficient support, framework for making the
content of shared data accessible.
2.2. Making data openly accessible
The NEPTUNE Project data are structured in a form that allow a facile access by different
members of the team for commonly shared folders, measurements data, courses, training
presentations, income and outcome of the meeting data, etc.
The resulting data of the NEPTUNE Project are made publicly excepting the Internal
Reports of the Project that has a status of confidentiality (See Tab. 3.1c, the list of
Deliverables).

[NEPTUNE ] template WP18 -20 v20180201 16 The scientific results of the project will be fructified through Scientific Reports, submitted
articles and international conferences presentations (see Tab. 3.1b) bec oming visible to the
public.
In the time of rolling out of the project the access to the databases is limited only for the
nominated members of the three partners that forms the Data Access Committee. At the
project finalizing, the public access to the fin al database will be allowed
For the web page of the NEPTUNE project will be nominated a member from each partner
that will update regularly the information involving the project’s progress, useful
information and achievements.
The general procedures of NEP TUNE Project related to personal data will respect the EU
and National regulations regarding the free information access, and personal information
protection principle of the visitors.
2.3. Making data interoperable
There is an attention to make compatible different sets of data that originates from different
partners. Usually the database should have associated an algorithm of data accessing that is
capable to allocate for each individual measurement value the correc t position in a given
worksheet or software platform specific file.
The registered data will be completed in a standardized form that will permit the conversion
from a file format to another in order to be usable for different software platforms.
For the f acile access and the data interoperability we will define relevant keywords for
specific activities, areas topics and information regarding NEPTUNE project in order to
enhance the visibility.
2.4. Increase data re -use (through clarifying licences)
Data Man agement Plan of the NEPTUNE Project involves resources and systems that will
store the data for long term, 10 years after the lifetime of the NEPTUNE Project through the
custody of the Project Coordinator.
The research data will be restricted for a period of about 12 months necessary to finalize the
patenting dossier of the NEPTUNE Project. At that stage the data will be made available.
3. Allocation of resources
The NEPTUNE Project will allocate a budget for construction, maintenance and updating of
a webpage that will implement the FAIR principle. It will be allocated an amount of 10000
Euros.
The Project Coordinator will maintain the functionality of the webpage for 10 years after the
finalization of the project. Responsible for the Data Management will be nominated by the
Project Coordinator by selecting him from the team members.
4. Data security
Data confidentiality and integrity for website platforms: the sto red data is protected against
unauthorised access by means of standard EU Login (former ECAS authentication).
Appropriate access levels will be granted by the Responsible for Data Management
P1 guarantees the safe storing of data through a specialized IT c entre. When aspects of
security are involved, data will be pseudonymized up to the level as to not interfere or to be
mixed with other non -restricted documents.
In general, by security criteria, the documents will be considered: open status, confidential,
restricted. The confidential and the restricted documents will contain an indicative
“Confidential” or “Restricted”.
5. Ethical aspects
Data protection and good research ethics are major topics for the consortium of this project.
Good research ethics meet all actions to take great care and prevent any situation where
sensitive information could get misused
All activities must be carried out in compliance with:
– ethical principles (including the highest standards of research integri ty — as set out,
for instance, in the European Code of Conduct for Research Integrity)

[NEPTUNE ] template WP18 -20 v20180201 17 – applicable international, EU and national law (in particular, EU Directive 95/46/EC).
This general strategy for the monitoring of the ethical and privacy implications consists of
the following four steps:
– Knowledge acquisition: includes the research data.
– Privacy -impact -assessment: during the project lifecycle, personal data ri ghts can be
at stake, so it should be manipulated through well -defined paths. Special attention
will be paid to activities involving data collection from external participants.
– Risk mitigation strategy: an Ethical committee will be formed when will be
necessary.
– Ongoing Monitoring: data collection, storage, protection, retention and destruction
during the project are developed in full compliance with EU legislation and relevant
national provisions.
6. Other issues
All the partners assume procedures th at meet the EU requirements and legislation.
7. Further support in developing your DMP
The three partners of the project will permanently keep attention on preserving all data of
research in order to comply with the upper mentioned principles.

Proposed co mmunication measures for promoting the project and its findings during the
period of the grant

Types of communication used in the project, are the following:
 Face -to-face communication (FTF) – personal connection
 Meetings (M) – the best way to communicate results of the projec t and new ideas
 Paper s – handouts of the meetings (HM), presentations to the conferences (PC), scientific
articles (SA)
 Electronic – Web page
 Social media (SM) – for collaboration further relationships with PP, MT, QS, DTG, ATG
 Media
Communication
measures Timing Target
audience
Dissemination type
FTF M Papers Web SM Med
ia HM PC SA
Kick of meeting M1
PP, MT
Yes
(Y) Y Y Y Y Y Y Y
Expert visits M4
QS Y Y Y Y Y
Visits of
Romanian
research team to
P2 M4
MT,DTG Y Y Y Y
Visits of
Romanian
research team to
P3 M5
DTG Y Y Y Y
Marine
environment data
gathering M1-M6
DTG,
ATG Y Y Y Y
Workshop 1:
Awareness on the
climate change M11 PP, MT,
QS, DTG,
ATG Y Y Y Y Y Y Y
Workshop 2: M5 PP, MT, Y Y Y Y Y Y Y

[NEPTUNE ] template WP18 -20 v20180201 18 Modern sea floor
bathymetry
systems QS, DTG,
ATG
Workshop 3:
Developing of
ocean colours
algorithms.
Marine robotics M22
PP, MT,
QS, DTG,
ATG Y Y Y Y Y Y Y
Developing of
ideas of new joint
research projects M12 –
M24
PP, DTG Y Y Y Y
Participation to 2
International
Conferences M12 –
M24 PP, DTG Y Y Y Y Y Y
Mentoring of the
researchers from
MBNA in joint
research teams at
P2 M13
DTG Y Y Y Y
Mentoring of the
researchers from
MBNA in joint
research teams at
P3 M13
DTG Y Y Y Y
Marine and
maritime
advanced
robotics (training
provided by P2) M12 DTG Y Y Y Y Y Y
Marine
hydrodynamic
modelling
(training
provided by P3) M18 DTG Y Y Y Y
Participation of
PhD and junior
researchers of P1,
P2, and P3 to
joint training
sessions of P1 M16 –
M22 PP, DTG Y Y Y Y Y Y Y
Summer School
at P1 M14
DTG,
ATG Y Y Y Y Y Y Y

Communication will take place based on nee ds, and particular, monthly to share the progress of the
project and to share any related wor k (an overview of the timeline and the budget, deliverables, next
steps, and situation of milestones). All management and planned meetings will follow the followin g
procedure:
Before the meeting
Set up the Agenda and evaluate the target group (up to 3 weeks before the meeting)
Set up presentations, deliverables and feedback questionnaires (up to 3 weeks before the
meeting)
Posting of the event on the web page of the project (up to 3 weeks before the meeting)

[NEPTUNE ] template WP18 -20 v20180201 19 Sending invitations (up to 3 weeks before the meeting)
Verification of participation confirmation (up to 1,5 weeks before the meeting)
Sending Agenda and expectations from the participants (up to 3 days before th e meeting)
During the meeting
Agenda review
Presentations
Questions /Discussions
Feedback questionnaires
Minute of the meeting
Next steps review
After the meeting
Sending the meeting notes to all participants (up to 3 days after the meeting)
Sending links to approved deliverables and results (up to 3 days after the meeting)
Sending next steps (up to 3 days after the meeting)
Sending email to all stakeholders (up to 1 week after the meeting)
Posting of the event results on the web page of the project (up to 3 days after the meeting)

3. Implementation
3.1 Work plan – Work packages and deliverables

NEPTUNE’s activities are organized in a general Work Plan that encompasses the outputs, the
supporting events and the training, networking and mentoring activities within a time frame. Also,
the Project's Timetable (Gantt chart) uploaded with the present application represents the
distribution of all activities in time.
The detailed work description for the NEPTUNE Project is reflected in the Figure no. 2 – Gantt
chart.

3.2 Management structure and procedures

P1 – MBNA is a higher education institution that provides education and training programmes both
for military cadets/midshipmen/officers of the Romanian Navy/Coast Guard but also for civilian
engineering spec ialists for the Merchant Marine sector (bachelor and master degree) in maritime
transportation and naval and port logistics. The main objectives are to adapt the study programmes
to the labour market requirements and to the beneficiaries’ needs, to develop scientific applied
research projects, to ensure quality in compliance with national and international standards, and to
increase institutional visibility. The scientific research in MBNA is one of the most important
components of its activities, offering visibility and professional recognition. MBNA research aim is
to contribute to national and international research based on Horizon 2020 objectives, MNBA R&D
Strategy, competencies of human resources and resources available in the research centres,
departm ents, and laboratories.

The proposed research consortium comprises of 3 national and international recognized higher
education institutions, two from “advanced” countries, P2 and P3, and P1, the applicant
organisation, P1 from a low R&I performing countr y.

[NEPTUNE ] template WP18 -20 v20180201 20

Figure no . 2 Gantt table of the NEPTUNE Project

[NEPTUNE ] template WP18 -20 v20180201 21 The project management is ensured by the project manager (PM), Prof. Romeo Bosneagu, from P1 –
the applicant and coordinating institution. Prof. Bosneagu has a vast experience in management,
materialized through 15 projects as a project manager and scienti fic manager. He was also the
general manager of Maritime Hydrographic Directorates, a national research institution in maritime
hydrography, where he managed programs for modernizing and equipping the institution. PM has
responsibilities on planning, sched uling, coordinating, and working with all project resources to
achieve project goals. PM designated responsibilities for management, administration, and
management of resources to the project coordinators from each project partner institution: PC P2 –
Prof. Christophe Claramunt that is the Acting Head of Research at the Ecole Navale and former
head of the Naval Academy Research Institute, PCP3 – Associate Professor Guoyuan Li. PM
coordinated the specialists nominated by the management of each institution. T hey periodically
present reports on the stage of carrying out the research activities.

The management methods used are focuses on the fulfilment of the objectives with a proper budget
at the highest quality. The responsibility assigned to the PM are:
– interpersonal: as a leader and project manager creates the links between the PCP2 and PCP3 and
the teams of specialists involved in the research, coordinating their activity;
– informational: follows several sources of information, disseminates information and
communicates and ensures communication between specialists from different institutions;
– decision maker: has ideas and drives, manages crises, allocates resources and negotiates.

After the signing of the Collaboration Agreement, the communication be tween the project partners
takes place through the PM, with the help of the PCP2 and PCP3.
Distinct responsibilities are distributed to specialized groups, between which there are two -way
relationships, in order to achieve an efficient management, especia lly the collaboration relationships
that are crucial.
The management of the resources is carried out on the basis of the legal provisions, of the
requirements of the financers and of the internal regulations of the institutions involved in the
realization of the project.

Based on the designation of the responsibilities, the functions of project management are the
following (see the figure no.3):
– analysis of the situations from a technical, logistical, economic and administrative point of
view: defining the necessary activities, the modalities for their fulfilment, potential constraints;
– planning as a way of setup the direction and framework of the activities: scheduling the
activities, identifying the resources needed and procuring them;
– organizing activities: ensuring the availability of the necessary resources in sufficient quantity,
at the right time and place, distributing responsibilities to the project staff and coordinating the
activities of all those involved, as a way of responding to the in fluences of the organizational
environment;
– monitoring of activities for the purpose of exercising supervision and control of compliance
with the terms and degree of achievement of the objectives.

[NEPTUNE ] template WP18 -20 v20180201 22
Authorization
Delegation of
competenciesAnalysis
MonitoringPlanning
OrganizingManagement process
Figure no . 3 Management process

The persons appointed by the partners to ensure the project management (the manager and the
project coordinators) have a great experience and the technical -scientific and managerial
competence in organizing, planning, establishing the responsibilities and correlating the partners.
They have participated and led over the years projects of interest at national and international level
on scientific research in applied oceanography.
The research teams are made up of teachers, researchers, PhD and MSc students. The research
groups are multidisciplinary, ensuring complementarity and covering different fields from a
scientific point of view, related to the field of the research project.
Throughout the development of the project, the material, financial and human r esources allocated to
it will be used efficiently. After the completion of a task, research reports are prepared.
At the end of the project, the results obtained are evaluated, compared with the proposed objectives
of the project and the final report and t he project finalization agreement are drawn up. After that,
the consortium formed to carry out the project can be dissolved, its specialists resuming their
activity in the organizational structure of the participating institutions.

Organisational and the decision -making structure

Coordination will be carried out by the applicant institution, MBNA, represented by Prof. Romeo
Bosneagu. The body responsible for the overall management of the project is a Project
Implementation Committee (PIC) that will consi st of the coordinators and financial experts from
each project partner. PIC will be invested with the authority to command and control all aspects of
the general work plan. The financial staff of NEPTUNE project will produce regular financial
reports to gu arantee a sound management of the project in close relation with EU procedures.
PIC will nominate a responsible person for each task and milestones assigned for the project. The
scientific part of the project will be managed by the Scientific Committee tha t consists on the 3
qualified scientist, one from each project partner. The organizational and the decision making
structure are illustrated in Figure no.4.

[NEPTUNE ] template WP18 -20 v20180201 23
Cooperation Twinning for Enhancing the Scientific Excellence and Innovation Capabilities on
Maritime Surveillance, Oceanography, Hydrography & Engineering Areas of Knowledge
CONSORTIUM

P1
CoordinatorP2 P3
PIC
1 representative P1
1 representative P2
1 representative P3
Financial Responsibles from P1, P2, P3
Scientific Comittee
1 scientific rensposible P1
1 scientific rensposible P2
1 scientific responsible P3
WP 1
responsibleWP 2
responsibleWP 3
responsibleWP 4
responsilbleWP 5
responsible
Tasks
responsiblesTasks
responsiblesTasks
responsiblesTasks
responsiblesTasks
responsiblesEU Horizon 2020
Project officer
MediaStakeholders
Other Institutions
Delivrables
responsiblesDelivrables
responsiblesDelivrables
responsiblesDelivrables
responsiblesDelivrables
responsiblesProject
ManagerManager
Assistant
Managerial Level
Operational Level
End UsersAdditional Target
GroupsDirect Target GroupsEnd users level
Figure no. 4 Organisational structure and the decision -making

Proper budget control and time management of the project will be ensured by a detailed and clear
work plan, accompanied by a realistic timetable and through timely decisions of the PIC. Reporting
among the partners and from the consortium up to the EU officers will be done in due time in order
to prevent the delays that can occur.

PIC will monitor, self -evaluate and take corrective actions during the whole implementation of the
Action. In general, all the procedures of the project management will be applied, as the partners are
well experienced in tackling such important endeavours.

The NARI institute has a long experience in national and European project management. On the
scienti fic part the project will be directed by Prof. Christophe Claramunt with two close colleagues
involved respectively in the underwater acoustics (Prof. Abdel Boudraa) and in the maritime
information systems area (Ass. Prof Cyril Ray). Regular internal meeti ngs will be held with the
management of European Officer Rozenn Carriou. The overall objectives of the project

[NEPTUNE ] template WP18 -20 v20180201 24 management for NTNU IHB include: ensure highest quality and timely output of the tasks; manage
the overall project with respect to administrative , financial and technical issues; monitor and report
the progress to parties involved; undertake corrective actions if necessary.

3.3 Consortium as a whole

The consortium is composed as following:
– Partner 1 (P1) – Mircea cel Batran Naval Academy, Navigation and Naval Management
Interdisciplinary Research Center (NNMIRC), Romania
– Partner 2 (P2) – Ecole Navale (French Naval Academy), Naval Academy Research Institute
(NARI), France
– Partner 3 (P3) – Norwegian University of Science a nd Technology, Department of Ocean
Operations and Civil Engineering (NTNU), Norway

The consortium includes two partners with experience in the area of applied oceanography (P2, P3)
and a Widespread partner (P1) which aims the development of the research c apacity in the upper
mentioned domain by Twinning and Expertise Transfer.

The specific objectives of this project are fulfilled through discussed and accepted joint activities
taken in consideration in the Work Packages (WP) through well-defined tasks, dates, and
deliverables.

The project team is composed of experts of each partner from the domain of oceanography and
connected areas is conceived to perform the established common objectives benefiting from a good
communication and complementar y approaches sustained by their scientific background.

The project teams have mainly the following representative areas of research:
– P1 has representative results and a great potential in the domain of underwater acoustics and
oceanographic processes mo delling
– P2 has representative results in the domain of maritime observation systems (underwater
acoustics, maritime information systems) , mechanical and hydrodynamics systems, marine
energy and electrical engineering, naval cyber systems.
– P3 has world leading competence in methods for marine operations in extreme seas as
well as control of vessels, and autonomous vehicles with manipulation capabilities
The project partners have complementary character. They will comprise experienced professors and
researchers that will design the activities, but also administrative staff for the project management.
The consequence of the complementarity of the expertise of the advanced partners (P2, P3) and the
Widespread Partner P1 is the rising of the scientific research excellence of the NMIRC.
Partners P2 and P3 participate with their expert teams, excellent expertise and advanced platforms
of research. Widespread partner P1 participate with a young research team, ambitious objectives
promoted through the NEPTUN E project and an in development process platform.
Each partner have a well -established role (see section 3.2 M anagement, section 4. Participants and
short CVs ) through joint activities and has adequate material resources (see section 4. – laboratories )
for performing the proposed activities.

The French Naval Academy (École navale) is a military school in charge of the training of the
officers of the French Navy. Ecole navale develops advance research within the scope of its Naval
Academy Research Institute (NARI) which is a pluri -disciplinary research centre oriented towards
the maritime environment. NARI currently develops several national and international partnerships
with national and international universities and research centres and has been involved in several
H2020 and international projects at large plus close collaborations wit h the naval industry. It
currently hosts 30+ PhD students and around 30 academics. The Institute is organised in two

[NEPTUNE ] template WP18 -20 v20180201 25 research groups: M2EN (Mechanics and Energy in Naval Environment) and MOTIM (Maritime
Information Modelling and Processing). The research d omains covered at the NARI are as follows:
• Mechanics and hydrodynamics oriented to the study of cavitation phenomena, propellers,
and renewable energies in the maritime domain;
• Geographical Information Systems and the modelling and simulation of two – and three –
dimensional spatio -temporal systems, with a particular emphasis on the maritime
environment;
• Underwater acoustics and the observation of the sea -bed.
Research at the NARI is developed and valorised in relationship with the research and industria l
cluster « Pôle Mer Bretagne » whose objective is to favour diffusion of research results towards the
naval industry. The domains currently covered by these industrial partnerships include maritime
security, naval maintenance, renewable marine energies an d maritime environment. Under the
scope of the French navy, Ecole navale is closely involved in the development of novel
technologies in relation with all its mission and maritime users from the civil and military domains,
this including military and coast guard operations

NTNU Aalesund has one of the strongest research centres on maritime operation in Norway.
NTNU has world leading competence in methods for marine operations in extreme seas as well as
control of vessels, and autonomous vehicles with manip ulation capabilities. NTNU is the key
player and knowledge hub for control and maritime offshore operation nationally. The
Department of Ocean Operations and Civil Engineering (IHB for short in Norwegian) at NTNU
Aalesund is currently working on many offsh ore operation projects, including the SFI project
Marine operations Centre for Research Based Innovation (2015 -2023, around 24 million Euros),
as well as nationally funded research, such as “Dynamic Motion Planning Based on Trajectory
Prediction in Close -range Manoeuvring” and “Digital Twins for Vessel Life Cycle Service
(TwinShip)”.
Mechatronic Lab ( https://www.ntnu.edu/ihb/mechatronics -lab), as one of the most productive
group in IHB has devoted to sh ip intelligence for years. Currently, the group consists of 2 full
professors, 2 associated professors, 2 postdoctoral research fellows, and 11 Ph.D. candidates who
are working on the related topics. Mechatronic Lab has extensive experience and knowledge
about sensor technology, robotics and machine learning, and is thus confident to be able to
contribute to the twinning project.

3.4 Resources to be committed Tables for section 3.1

Table 3.1 a: List of work packages
Work
package
No Work Package Title Lead
Partici
pant
No Lead
Participant
Short Name Person –
Months Start
Month End
month
1 Project Management P1 NNMIRC 15.54 M1 M24
2 Scientific and Technological
Capacity Improvement P3 NTNU 34.60 M1 M17
3 Raising the Research Profile
and the Staff Profile P2 NARI 15.46 M11 M24
4 Training, Mentoring and
Networking P2 NARI 22.40 M11 M21

5 Dissemination and Outreach P1 NNMIRC 13.53 M1 M24
Total
person –
months 101.53

[NEPTUNE ] template WP18 -20 v20180201 26 Table 3.1 b : Work package description

For each work package:
Work 0package number 1 Lead beneficiary NNMIRC
Work package title Project Management

Participant number P1 P2 P3
Short name of participant NNMIRC NARI NTNU
Person months per
participant: 12.14 1.4 2
Start month M1 End
month M24

Objectives
OS3. Developing the knowledge, expertise, networking, and managerial capacity of the
NNMIRC research team members through the organization and participation to the workshops
that will gather valuable researchers, interested companies, and economic agents;

Description o f work (where appropriate, broken down into tasks), lead partner and role of
participants

T1.1 Communications : for a good cooperation and effective communication, PIC shall meet at
least of 5 times, on the opportunity of kick off meeting, the workshops and conferences. The
communication plan will be further elaborated by the nominated teams and approved in the first
kick-off meeting. The communication plan will be one chapter of D1.1 Management Project
Plan and will be implemented for this project . Each project partner will have an international
relations expert who'll be responsible for the cooperation and communication tasks that
accompany every milestone's accomplishment.
T1.2 Financial and administrative support : each project partner will designate a financial expert
of which support will consist on t he developing and maintaining spreadsheets and reports for
tracking expenditure and reporting to European commission, will assure that project
expenditures are adequately tracked according to the agreed project budget, will prepare in a
timely manner finan cial reports for internal and external monitoring, will prepar e and
monitoring requests for transfers of funds from EC and to the project partners .
T1.3 Planning and Strategies (3 days kick of meeting in the first month of the project) From the
operational perspective on inter -communication and coordination, each project partner will have
weekly meetings in order to assess the current results and to pl an in detail the accomplishment
of each activity generated from the project's master plan. Then, the project partner opinions will
be shared among the partners . There will be also direct physical meetings of the teams during
the planned joint events.
T1.4 Equipment acquisition
T1.5 Monitoring, Feedback
– ST1.5.1 Check point 1

[NEPTUNE ] template WP18 -20 v20180201 27 – ST1.5.2 Check point 2
– ST1.5.3 Check point 3
T1.6 Evaluation and Optimization

Deliverables (brief description and month of delivery)
D1.1 Management Project Plan
D1.2 Data management plan (IPR, etc)
D1.3 Report of meeting's results
D1.4 Establishing of an excellence hub on maritime observation, oceanography, hydrography
and marine engineering under NNMIRC.

[NEPTUNE ] template WP18 -20 v20180201 28
Work package number 2 Lead beneficiary NTNU
Work package title Scientific and Technolog ical Capacity Improvement
Participant number P1 P2 P3
Short name of participant NNMIRC NARI NTNU
Person months per
participant: 13.20 1.4 11
Start month M1 End
month M17

Objectives
OS1. Stepping up and stimulat ing scientific excellence and innovation capacity in maritime
observation, oceanography, hydrography and marine engineering at the Romanian partner by
expertise exchange and cross -interchange , knowledge transfer, and short term staff exchanges
with researc h partner institutions from France and Norway;
OS2. Strengthening the capacities of the NNMIRC researchers to successfully participate in the
research activities at the international level by joint research projects, with advanced partner
research institut ions from France and Norway;
OS4. Upgrading and extension of NNMIRC experimental research infrastructure;
OS6. Increasing the visibility and reputation of the research, researchers and early stage
researchers from NNMIRC by publication the joint research r esults of scientific papers in journals
with impact factor, patents submission, innovative database, in the field of applied oceanography;
OS7. Supporting the researchers and early stage researchers from NNMIRC by organization of the
joint short expert vis its, summer school, workshops, and virtual trainings

Description of work (where appropriate, broken down into tasks), lead partner and role of
participants

T2.1 Expert visits of advanced institutions P2 and P3 in MBNA: experts from advanced
institutions will visit the MBNA research infrastructure and will establish direct connections
with the Romanian resear ch team.
– T2.1.1 Expert visit of P2 and P3 to P1
– T2.1.2 Organizing visits of P2 and P3
T2.2.Visits of Romanian research team to P2 and P3: 4 researchers from the Romanian team
will visit the research infrastructure f rom the advanced institutions ( 2 researchers will visit P2
and 2 will visit P3).
– T2.2.1 Visit of P1 to P3
– T2.2.2 Visit of P1 to P2

[NEPTUNE ] template WP18 -20 v20180201 29 – T2.2.3 Organizing visit of P1 to P3
– T2.2.4 Organizing visit of P1 to P2
T2.3 Prospective research for Development of a maritime information system of the marine
environment on the Romanian Black Sea coast:
– ST2.3.1 Marine environment data gathering
o SST2.3.1.1 Data gathering 1 (oceanographic survey)
o SST2.3.1.2 Data gathering 2 (oceanographic survey)
o SST2.3.1.3 Data gathering 3 (oceanographic survey)
o SST2.3.1.4 Article submission
– ST2.3.2 Database Creation
In M3, M10 and M15 will take place the hydrographic and oceanographic surveys.
Hydrographic survey – the standard survey per day will be done for an area of 1 km minimum, it
has a mean depth of 30 m. The bathymetric research will include the determination of the depths
and the bottom profile from the designated areas, necessary for the elaboration of the
corresponding bathymetric maps.
The survey will be done according to IHO specifications and requirements at the time of the
Tasks foreseen in our project, the cell size will be mentioned in the final report of each
activities. The coverage will be of 100% (full coverage).
Oceanographic survey will be done under the same standards and the depts. For each
measurements will be 5, 15 and 25 m, they should suffice a resolution cell of 150 m for any
product or requirements.
The parameters are as follows: conductivity, temperatures, density, REDOX, turbidity, sound
velocity profiler, currents.
The survey projects and requirements will be made after the final request following the
standards and national law, and the specific needs of the project NEPTUNE.
At the same time, measurements of the meteorological parameters from the investigated areas
will be made: air temperature, atmospheric pressure, humidity, win d parameters etc.
The data will be processed and presented in a scientific article. The measurements will be the
inputs for creating the database .

Deliverables (brief description and month of delivery)
D 2.1 Report concerning exchanged experience
D 2.2 Report regarding know -how transfer
D 2.3 Defining of the structure of the database for MIS (Database defined concept; Database
creation with the initial measurements)
D 2.4 Report on the Maritime Information System (MIS) of the marine envi ronment o n the
Romanian Black Sea coast (concept, objectives, equipment, personal and the budget)
D2.5 Submit a scientific paper
D2.6 Reports on the oceanographic surveys (the 3 data gatherings)

[NEPTUNE ] template WP18 -20 v20180201 30
Work package number 3 Lead beneficiary NARI
Work packag e title Raising the Research Profile and the Staff Profile
Participant number P1 P2 P3
Short name of participant NNMI
RC NARI NTNU
Person months per
participant: 5.46 5 5
Start month M11 End
month M24

Objectives
OS2. Strengthening the ca pacities of the NNMIRC researchers to successfully participate in the
research activities at the international level by joint research projects, with advanced partner
research institutions from France and Norway;
OS3. Developing the knowledge, expertise, n etworking, and managerial capacity of the
NNMIRC research team members through the organization and participation to the workshops
that will gather valuable researchers, interested companies, and economic agents;
OS5. Enhancing the networking channels with national and international organizations by
participating of the research team of NNMIRC in the international conferences, and with the
business environment by signing the cooperation agreement;
OS7. Supporting the researchers and early stage researchers from NNMIRC by organization of
the joint short expert visits, summer school, workshops, and virtual trainings

Description of work (where appropriate, broken down into tasks), lead partner and role of
participants

T3.1 Organization of 3 joint scientific and managerial workshops in MBNA – each with 2 days
duration on the theme of excellence in research and innovation in applied oceanography and
hydrography. Workshop 1:
– ST3.1.1 Workshop 1: Awareness on the climate change influence on the sea marine
environment (responsible P2).
– ST3.1.2 Workshop 2: Modern sea floor bathymetry systems (ROV, LIDAR, etc)
(responsible P3).
– Workshop 3: Developing of ocean colours algorithms in the Nord – Western sector of the
Black Sea shelf (responsible P1).
– ST3.1.1 Organizing Workshop 1
– ST3.1.1 Organizing Workshop 2
– ST3.1.1 Organizing Workshop 3
T3.2 Developing of ideas of new joint research projects

[NEPTUNE ] template WP18 -20 v20180201 31 – T3.2.1 Sketching of a ne w joint research project 1 (online)
– T3.2.2 Sketching of a new joint research project 2 (online)
– T3.2.3 Sketching of a new joint research project 3 (online)
T3.3 Participation to 2 International Conference
– T3.3.1 Participation to Conference 1 (Geoscience) Zagreb
– T3.3.2 Participation to Conference 2 (Robotics) Copenhaga

Deliverables (brief description and month of delivery)
D 3.1 Three reports for each workshop
D 3.2 Sketching of 3 future joint research proposals
D.3.3 Submit 2 joint articles at two conferences
D3.4 Participation to the 2 conferences.

[NEPTUNE ] template WP18 -20 v20180201 32

Work package number 4 Lead beneficiary NARI
Work package title Training, Mentoring and Networking
Participant number P1 P2 P3
Short name of participant NNMIRC NARI NTNU
Person months per participant: 12.40 5 5
Start month M11 End
month M21

Objectives
OS2. Strengthening the capacities of the NNMIRC researchers to successfully participate in
the research activities at the international level by joint research projects, with advanced
partner research institutions from France and Norway;
OS5. Enhancing the networking channel s with national and international organizations by
participating of the research team of NNMIRC in the international conferences, and with the
business environment by signing the cooperation agreement;
OS7. Supporting the researchers and early stage resear chers from NNMIRC by organization
of the joint short expert visits, summer school, workshops, and virtual trainings

Description of work (where appropriate, broken down into tasks), lead partner and role of
participants

T4.1 Virtual trai ning provided by experts from P2 and P3 for teachers, researchers and master
students from MBNA involved in the project in the research field of the project.
– Marine and maritime advanced robotics (training provided by P2 and/or P3)
– Marine hydrodynamic modelling (training provided by P2 and/or P3).
– Organizing of the event at P1
– Organizing of the event at P1
T4.2 Mentoring of the early stage researchers from MBNA in joint research teams at P2 and P3 for
the defining of new common research projects.
– ST4.2.1 Participation of the young researchers from MBNA in joint research teams at P2 for
the defining of new common research projects.
– ST4.2.2 Participation of the young researchers from MBNA in joint research teams at P3 for
the defining of new common research projects.

[NEPTUNE ] template WP18 -20 v20180201 33 – ST4.2.3 Organizing visit of P1 to P3.
– ST4.2.4 Organizing visit of P1 to P2.
T4.3 Participation of PhD and junior r esearchers of P1, P2, and P3 to joint
– ST4.3.1 JTS1 – Joint Training Session 1
– ST4.3.2 JTS2 – Joint Training Session 2
– ST4.3.3 JTS3 – Joint Training Session 3
– ST4. 3.4 Organizing JTS1 – Joint Trai ning Session 1 by P1
– ST4.3 .5 Organizing JTS2 – Joint Training Session 2 by P1
– ST4.3 .6 Organizing JTS3 – Joint Trai ning Session 3 by P1
T4.4 Organization of a Summer school in MBNA, 5 days duration, for master students from the
Master of Applied Oceanography and Hydrography, with the participation of exper ts from P2 and
P3.
– Summer School at P1
– Organizing the Summer School by P1

Deliverables (brief description and month of delivery)
D 4.1 Report of the online courses, presentations and conclusions
List of participants 14P1 (10xMaster students+2xPhd students+2xJunior researchers);
Lecturers; Participants agenda; Presentations; Conclusions; External participants
D 4.2 Guide of the young researchers
Report of short reviews of the topics of interest
D4.3 Report on the virtual training
D4.4 Report regarding the 3 Joint Training Sessions
D 4.5 Report of conclusions of the summer school
Timeline, Courses. Agenda, Participants

[NEPTUNE ] template WP18 -20 v20180201 34

Work package number 5 Lead beneficiary NNMIRC
Work package title Dissemination and Outreach
Participant number P1 P2 P3
Short name of participant NNMI
RC NARI NTNU
Person months per
participant: 6.03 2.5 5
Start month M1 End
mont
h M24

Objectives
OS3. Deve loping the knowledge, expertise, networking, and managerial capacity of the NNMIRC
research team members through the organization and participation to the workshops that will
gather valuable researchers, interested companies, and economic agents;
OS5. Enha ncing the networking channels with national and international organizations by
participating of the research team of NNMIRC in the international conferences, and with the
business environment by signing the cooperation agreement;
OS6. Increasing the visibi lity and reputation of the research, researchers and early stage
researchers from NNMIRC by publication the joint research results of scientific papers in journals
with impact factor, patents submission, innovative database, in the field of applied oceanog raphy;
OS7. Supporting the researchers and early stage researchers from NNMIRC by organization of
the joint short expert visits, summer school, workshops, and virtual trainings

Description of work (where appropriate, broken down into tasks), lead partner and role of
participants

T5.1 Planning the dissemination and exploitation of the NEPTUNE project's results
T5.2 Development of project web page
T5.3 Patent submiss ion
– Completing of the Patent dossier
– Patent submission
T5.4 Joint scientific Reports of the Project
– Joint scientific Progress Reports of the Project
– Joint scientific Final Reports of the Project
T5.5 Press conferences
– Press Conference 1
– Press Conference 2
– Press Conference 3

[NEPTUNE ] template WP18 -20 v20180201 35
Deliverables (brief description and month of delivery)
D5.1 Plan for the dissemination and exploitation of the NEPTUNE project's results: Mid Term
(PDE) and Final Report.
D5.2 Project web page
D5.3 Patent submissio n
D5.4 Two Joint scientific reports: Progress and Final Report.
D5.5 Press conferences (one in M1, one in M13, and one in M24)

Table 3.1 c: List of Deliverables
Delivera
ble
(number) Deliverable name Work
package
number Short name of
lead
participant Type Dissemination
level Delivery
date
(in
months)
D1.1 Management Project
Planning WP 1 NNMIRC R CO M1
D1.2 Data management
plan (IPR, etc) WP 1 NNMIRC R CO M1
D1.3 Report of meeting's
results WP 1 NNMIRC R PU M1
D1.4 Establishing of an
excellence hub. WP 1 NNMIRC R PU M24
D 2.1 Report concerning
exchanged
experience WP 2 NTNU R CO M4
D 2.2 Report regarding
know -how transfer WP 2 NTNU R CO M5
D2.3 Defining of the
structure of the
database for MIS WP 2 NTNU R,
Tech.
Guide CO M10
D 2.4 Report on the
Maritime
Information System
(MIS) WP 2 NTNU R PU M16
D2.5 Submit a scientific
paper WP 2 NTNU R PU M17
D2.6 Reports on the
oceanographic
surveys (the 3 data
gatherings) WP 2 NTNU R PU M18

D 3.1 Three reports for
each workshop WP 3 NARI R PU M11,
M16,
M22
D 3.2 Sketching of 3 future
joint research
proposals WP 3 NARI R CO M11,
M18,
M22
D.3.3 Submit 2 joint
articles at two
conferences WP 3 NARI R PU M11,
M23
D3.4 Participation to the 2
conferences. WP3 NARI R PU M11,
M23
D 4.1 Report of the online
courses,
presentations and
conclusions WP 4 NARI R PU M11,
M17

[NEPTUNE ] template WP18 -20 v20180201 36 D 4.2 Guide of the young
researchers WP 4 NARI R PU M13
D 4.3 Report on the virtual
training WP 4 NARI R PU M13
D4.4 Report regarding the
3 Joint Training
Sessions WP 4 NARI R PU M11,
M16,
M21
D4.5 Report of
conclusions of the
summer school WP 4 NARI R PU M13
D5.1 Plan for the
dissemination and
exploitation WP 5 NNMIRC Plan CO M1,
M12,
M24
D5.2 Project web page WP 5 NNMIRC DEC –
Websit
e PU M23
D5.3 Patent submission WP 5 NNMIRC DEC –
Patent CO M23
D5.4 Two Joint scientific
reports: WP 5 NNMIRC DEC –
Patent CO M12,
M24
D5.5 Press conferences WP 5 NNMIRC DEC –
Media PU M1,
M13,
M24

Tables for section 3.2
Table 3.2 a: List of milestones
Milestone
number Milestone name Related
work
package(s) Due date
(in month) Means of
verification
1 Oceanographic equipment acquisition WP 1 M3 Receipt report
2 Database creation WP 2 M9 Receipt Report
3 Finalised the oceanographic survey WP 2 M15 Report
4 Finalisation of the Workshops WP 3 M22 Report
5 Finalisation of the Joint Training
Sessions WP 4 M22 Report

[NEPTUNE ] template WP18 -20 v20180201 37 Table 3.2b: Critical risks for implementation
Description of risk (indicate level
of likelihood: Low/Medium/High) Work
package(s)
involved Proposed risk -mitigation measures
Lack of overall coordination (low) WP1 and all
WPs Project coordination is ensured by the manag erial
structure using the project work plan. The
coordinator has experience in coordinating
research projects and is supported by an
experienced Project Implementation Committee
(PIC)
Ineffective overall management
(low) WPs Effective management is ensur ed by the
coordinator who will be delineated to ensure
harmonious collaboration. In case of problems,
the coordinator is a resolute problem solver
Consortium disruption
(low) WP1 Partners have experience and proven track
records in large collaborative R&D and
infrastructure projects. All are motivated to reach
the project objectives, in the common interest of
all partners. Any partner not adhering to this
common interest will be excluded from the
project.
Conflicts in the Consortium
(low) WP1 A comprehens ive Consortium Agreement will be
formulated by all partners. The coordinator will
follow strict administrative guidelines and
implement actions against partners failing to
comply with procedures agreed. The coordinator
has experience in conflict management in
Projects. All partners have a track record of
solving emergent problems in a collegial spirit.
Delays in deliverables
(low) WPs The coordinator will install the tools necessary
for effective monitoring of project progress. A
system will be implemented to spot delays of
critical deliverables (those that link to
milestones) early; mitigating actions will be
discussed with WP -partners involved to keep the
project on time. Partners in WPs will appoint
project personnel in time. When they possess
spare capa city, failure of one will be mitigated
quickly at others.
Coordination problems within
individual WPs
(low) WPs WPs involve all partners, which collaborate to
achieve their tasks in a timely manner. To
achieve this, the work has been partitioned into
internally coherent tasks with internal or EU –
deliverables (only the latter are indicated, the
internal ones serve to track progress). Task –
leaders and WP -coordinators will monitor
progress and flag problems in a timely manner to
enable harmonious mitigation .
Low teachers’ engagement in
performance science education
approaches
(low) WP 2,3,3 If a teacher decides to abandon the project,
another teacher will be invited.
Low engagement of students in
participatory workshops
(low) WP 2,3,4 If a student or stude nts are not interested in
participating in NEPTUNE activities, the
coordinator and the corresponding teacher will
consider the possibility to select other required
candidates.

[NEPTUNE ] template WP18 -20 v20180201 38 Low engagement of early career
researchers in performance science
education app roaches and training
(low) WP 2,3,4 If a researcher decides to abandon the project, the
case study coordinator will invite another
researcher working in the same topic and who
has been already involved in science
dissemi nation activities with NEPTUNE partn ers
to participate in the project. If a researcher has
more work than s/he can afford, another
researcher will be invited to participate.
Bad timing of team members (low) WPs This risk is usually avoided through a good and
opportune communication.
Activi ty overhear of team members
(medium) WPs This risk is avoided through a good and
opportune communication that guarantees a
desired synchronization
Motivated or non -motivated
retirements from the Project
(medium) WPs This risk is avoided through a continuo us
communication between the members, share of
their actual activity.
Scientific disagreements between
the team members (medium) WPs Such risk is eliminated by consulting other
internal or external experts that will help on
deciding the correct solutions.
Different visions of regarding the
opportunities of the Project
(medium) WPs This risk is solved at the managerial level.

Tables for section 3.4
Table 3. 4a: Summary of staff effort

WP1 WP2 WP3 WP4 WP5 Total Person –
Months per Participant
P1 12.14 13.20 5.46 12.40 6.03 49.23
P2 1.4 1.4 5.0 5.0 2.5 15.3
P3 2 11 5 5 5 28
TOTAL 15.54 34.6 15.46 22.4 13.53 101.53

Table 3. 4 b ‘Other direct cost’ items (travel, equipment, infrastructure, goods and services,
large research infrastructure)

Participant
Number/Short
Name
P1 Cost
(€) Justification

Travel 25000 For tasks T2.2, T3.3, T4.2
Equipment 30000 For task T1.4 (oceanographic equipment)
Other goods and
services 45000 Catering (17000 Eur for tasks T1.3, T2.1, T3.1, T4.3, T4.4,
T5.5)
Rent Boat for scientific survey (18000 Eur fot task T2.3)
Publications (3400 Eur for tasks T2.3, T3.3)
Patent submission (2400 Eur for task T5.3)
Promo Material (3000 Eur for task T5.5)
Total 100000

[NEPTUNE ] template WP18 -20 v20180201 39 Participant
Number/Short
Name
P2 Cost
(€) Justification

Travel 50 000 Kick -off meeting
Visit to MBNA
Workshops in Romania and Norway
Summer school in MBNA
3 International conferences.
Equipment 60 000 Map data
Hardware
Software
Virtual training
Other goods and
services 50 000 MBNA coming to EN.
Young Romanian researchers coming to EN
Workshop organised in Brest
Developing joint research project
Total 160 000

Participant
Number/Short
Name
P3 Cost
(€) Justification

Travel N/A N/A
Equipment N/A N/A
Other goods and
services N/A N/A

Participant
Number/Short
Name Cost
(€) Justification

Large research
infrastructure N/A